The client is in invoicing, the task is on a board and the decision is buried in email.
Projektspiegel keeps the client, project, task, date, file and billing context together.
ProjectsProject management software for small businesses in Germany
Keep projects clearly on track. Plan the work. Prepare the billing.
Projektspiegel connects clients, projects, tasks, Kanban, time, budgets and billable work. Enter information once and keep its context throughout the job.
One workspace for the whole client job
- One contextClient, project and invoice
- Work viewsKanban, list, calendar and a timeline with dependencies
- Operated in GermanyHetzner infrastructure
- One subscription for all toolsProjects, invoicing, HR and files
What the Projektspiegel core includes
- Kanban
- List
- Calendar
- Milestones
- Checklists
- Dependencies
- Project time tracking
- Budgets
- Portfolio
- Capacity
- Client portal
- Fakturen drafts
- Aktenschrank
RealityDoes this look familiar?
The project is moving. The overview is falling behind.
Small businesses do not need another isolated task list. They need a clear path from the client job to the invoice.
A project looks healthy until its budget, open work and recorded time finally appear side by side.
The cockpit and portfolio bring status, time, budget, open issues, next targets and projects needing attention together.
Billable hours are copied from spreadsheets into an invoice again at the end of the month.
Selected time and milestones move directly to Fakturen as a reviewable draft.
From a plan to work delivered.
One project. Many tasks. A shared picture.
Pick a step. See the actual workspace. Every example is synthetic.
Plus
See what is moving forward.
Tasks move across the board. Ownership, deadlines and progress stay with the work, not in a separate list.
Full project management for one person; shared teams use Pro Team
Compare what is includedReal application. Synthetic example data.
Plus
The details live where the work happens.
Open a task for its description, owner and deadline. Keep the board clear without losing important detail.
Tasks in their project context
Compare what is includedReal application. Synthetic example data.
Plus
A clear view for your clients.
The client area shows shared project information. Internal notes and calculations stay in your own workspace.
Client portal with deliberately shared content
Compare what is includedReal application. Synthetic example data.
Selected step 1 / 3: Make work visible
LiveReal Projektspiegel interface
Try it out.
Move a task, explore a project and see how the views connect. This independent playground uses mock data. Nothing is saved to a real account.
Real Projektspiegel interface
Interactive demoSynthetic data only
Try the real Projektspiegel workflow. Nothing is saved and no real client or project data is loaded.
Demo project 01 · Website relaunch
Kanban · custom columns in the real product
WorkflowOne job, five clear steps
From client need to billable work.
The flow stays understandable because every step reuses the same client and project data.
One job in motion5 steps
01Link the client
Choose a client from the shared Fakturen client base, or create it there once.
02Set up the project
Define the goal, schedule, budget, owners and an optional template.
03Plan the work
Organise tasks, checklists, dependencies, priorities and milestones in Kanban, list or calendar.
04Control progress
Compare open work, recorded time, capacity and budget within the project and across the portfolio.
05Prepare billing
Send selected billable time or milestones to Fakturen as an editable invoice draft.
Important: no invoice is finalised without your decision.
Projektspiegel creates a draft. Recipient, line items, tax details and presentation remain reviewable in Fakturen before finalisation.
Before the invoice
- Task clarifiedDone
- Budget checkedChecked
- Draft readyDraft
FeaturesWhat helps in real work
Project management without the search mission.
Start simply. The detail is available when the job grows or someone needs a dependable answer.
Cockpit and portfolio
See status, deadlines, open tasks, budget, time and risks for one project or the full portfolio.
Project pulseSchematic illustration
- On track
- Needs attention
- Critical
- Project pulse, next targets and attention items
- Time and cost budget comparison
- Hourly, fixed-price, retainer or internal work
Details
Unbilled value, invoiced revenue, margin and effective hourly rate make the commercial position visible. Portfolio and capacity figures are planning aids. Projektspiegel does not make automatic prioritisation or staffing decisions.
Kanban, list and calendar
The same tasks appear in the view that fits the moment. Ownership, checklists, comments and dates remain attached.
BoardSchematic illustration
- Custom columns and WIP limits
- Priorities, dependencies and recurrence
- Milestones and templates
Details
Kanban remains available as an individual tool. Views change presentation, not the underlying task set. WIP limits warn when exceeded but do not block a move.
Project time tracking and budgets
Track time against tasks, identify billable work and compare actuals with project or task budgets.
- Timer and manual entries
- Hourly rates at several levels
- Billable, non-billable and already assigned time
Details
Billing requires an applicable hourly rate. Time already assigned to a draft is protected until the draft is deleted or the assignment is deliberately released.
Client 360 record
Clients, multiple addresses and contacts, projects and commercial records use one shared client base.
- No duplicate client maintenance
- Convert a won deal directly into a project
- Billing from the same recipient data
Details
Projektspiegel uses the shared Fakturen client base. The won deal remains linked to the new project after conversion. A final invoice later stores its selected recipient as a dedicated snapshot.
Client portal and approvals
Share a controlled project view without exposing the whole internal workspace.
- Link with an expiry date (30 days by default), revocable at any time
- Deliberately published tasks, milestones and files
- Comments and approval requests in the client flow
Details
Tasks and milestones are published individually for the client workspace. Project files are shared deliberately as well. An optional time report contains only time from published tasks. Vault files are never shared. The link consumes no client seat, but it is an access key and must be shared deliberately.
Capacity with Personarium context
Use contracted hours as the capacity basis and show approved absences alongside the plan when the planner has the required HR access.
- Availability by period
- Approved absence in the plan
- Separate project and HR rights
Details
With suitable access, contracted hours replace the neutral 40-hour baseline. Approved absences are displayed but are not automatically deducted from weekly capacity. Project time remains separate from HR attendance time.
One planAlso in the same subscription: Fakturen
Turn delivered work into a reviewable invoice draft.
Projektspiegel sends selected time or milestones to Fakturen. Review the recipient, items, tax, design and delivery before the final number is assigned.
Invoicing, German e-invoices, the client base and payment overview are not a separately charged module.Explore FakturenOne planAlso in the same subscription: Personarium
Plan capacity without maintaining people in a second world.
Personarium manages personnel records, leave, time and shifts. With suitable access, Projektspiegel uses contracted hours as its basis and shows approved absences alongside the plan.
Core Personarium features are included in Plus. Advanced HR and team workflows depend on the selected Pro plan and booked seats.Explore PersonariumConnectedIncluded in the same subscription
Projects, invoicing and HR. One subscription.
Plus and Pro apply to Werkzeu.ge as a whole. Projektspiegel is its project workspace, not an extra paid module.
One account, one price, separate permissions and connected workspaces
- Kanban
- Calendar
- Fakturen
- Personarium
- Aktenschrank
- Client portal
Projektspiegel
Clients, projects, tasks, time, budgets, capacity and client portals.
- Kanban, list and calendar
- Portfolio and project cockpit
- Time and billable work
Fakturen
Quotes, invoices, German e-invoices, incoming documents, payments and reminders.
- Shared client base
- Drafts from project work
- Export for the tax adviser
Personarium
Personnel records, leave, time tracking, shifts, documents and payroll preparation.
- Contracted hours and absences
- Roles and visibility scopes
- Self-service with Pro Team
Aktenschrank
Organise project, client, invoice and personnel documents in the same account.
- Files directly on projects
- Deliberate client sharing
- Export and controlled deletion paths
Shared organisations and additional users require Pro Team. Each member with their own login uses one booked seat. Invitations are checked against available seats when accepted.
ClientsClient portal
Let the client see project progress. Not your internal clutter.
A dedicated, revocable link shows only tasks, milestones and files that you deliberately publish. An optional time report remains limited to published tasks.
Set the recipient
Enter the recipient name and email. The link expires after 30 days, or on another date you pick.
Share content deliberately
Publish tasks, milestones and files individually. Comments and approval requests are part of the intended client flow.
Share or revoke the link
Share the portal deliberately. Revoke it immediately when the project ends or the recipient is wrong.
Possible in the client portal
- Published tasks and milestones
- Published project files
- Optional time from published tasks
- Comments and approval requests in the client flow
Stays internal
- Unpublished tasks, milestones and files
- Internal project and organisation data
- Vault files and other client portals
PricingClear pricing
One Werkzeu.ge subscription. No price per module.
Choose how you work: Plus for complete solo project management, Pro for all advanced Werkzeu.ge workflows, or Pro Team for a shared organisation.
12 months for the price of 10
One real project, not a disposable demo
Free persists one project with up to 100 open tasks, five columns, list and calendar views, milestones, checklists, dependencies, recurrence, and basic time. Rates, customers, portals, files, economics, and invoice transfer remain Plus.
For solo projects
Plus Solo
€9.99/ monthregularly €16.99
€99.90/ year
The complete Projektspiegel core and all Plus tools for one person.
Included:
- Projects, clients, Kanban, list and calendar
- Time, budgets, portfolio and capacity
- Client portal and Fakturen drafts
- Fakturen, Personarium and files in the same subscription
Annual plan: 12 months for the price of 10
€99.90
Gold founder price - 41% off
You keep this founder price while the subscription remains uninterrupted. 6 days remain in the Gold phase, then the price rises.
Try Plus for 14 daysFor all Werkzeu.ge workflows
Pro Solo
€13.99/ monthregularly €25.99
€139.90/ year
For one person, Projektspiegel is already complete in Plus. Pro adds every Pro tool across the whole platform on top, for you alone.
Included:
- The same complete Projektspiegel as in Plus
- All Pro tools of the platform, including in Fakturen and Personarium
- Advanced workflows beyond project work
- One personal login
Annual plan: 12 months for the price of 10
€139.90
Gold founder price - 46% off
You keep this founder price while the subscription remains uninterrupted. 6 days remain in the Gold phase, then the price rises.
Try Pro for 14 daysFor working togetherFor teams
Pro Team
€13.99/ month per booked seatregularly €25.99
€139.90/ year
Everything in Pro, shared through an organisation with roles and invitations.
Included:
- Shared projects and clients
- Ownership, comments and roles
- Price per booked team seat
- Free initial setup and data entry from 5 seats
Gold founder price - 46% off
Each member with their own login uses one seat. Invitations are checked against available seats when accepted.
Monthly team total€41.97 / month
Annual team total€419.70 / year12 months for the price of 10
The price applies to Werkzeu.ge as a whole. There is no additional Projektspiegel module fee.
All displayed prices include 19% German VAT. Eligible new customers can try the product for 14 days. The trial starts after usable payment details are confirmed. Mollie charges EUR 1.00 immediately as an advance. It is credited against the first subscription payment or refunded if you cancel before conversion. The checkout information is authoritative.
CompareProjektspiegel compared
Projektspiegel next to four other project tools.
Each column shows the cheapest plan with time tracking, as of 9 October 2026. The providers stay anonymous. Every detail comes from their own websites, and the fine print sits below the table.
| What is compared | Projektspiegel | Competitor 1 | Competitor 2 | Competitor 3 | Competitor 4 |
|---|---|---|---|---|---|
| Projects, time tracking and invoicing for 1 person, per month | €16.99 incl. VAT / €14.28 excl. VAT | €17.85 incl. VAT / €15.00 excl. VAT | Invoicing only through a separate program | no information from the provider | no information from the provider |
| Founder price if you sign up by 20 Oct | €9.99 incl. VAT / €8.39 excl. VATfor as long as your subscription runs | no information from the provider | no information from the provider | no information from the provider | no information from the provider |
| Kanban, list, calendar | yes | no information from the provider | yes | yes | yes |
| Time tracking with a timer, budgets and project margin | yes | yes | Timer and budgets, no information on margin | Budgets and margin only with an extra add-on | time tracking only |
| Invoice draft from project time, in the same subscription | yes | yes | through a separate program | no information from the provider | no information from the provider |
| Sales pipeline (CRM) included | yes | only in the more expensive plan | no information from the provider | only through an integration | separate product |
| Client portal without a client account, with approvals | yes | quote confirmation by link only | no information from the provider | no information from the provider | no information from the provider |
| Video meetings and appointment booking included | yes | no information from the provider | no information from the provider | no information from the provider | no information from the provider |
| HR management included | yes | yes | absences only in the more expensive plan | no information from the provider | no information from the provider |
| 243 more tools included(office, tax, legal, PDF, media, everyday life) | yes | no information from the provider | no information from the provider | no information from the provider | no information from the provider |
| Hosting in Germany | yes | Switzerland | yes | EU region only on Enterprise | strict EU data residency only on Enterprise |
As of 9 October 2026; providers' prices can change. How we compare: the cheapest plan with time tracking, every detail from the providers' own websites, prices per month with monthly billing, incl. 19% VAT and excl. VAT; the providers' prices are converted from their prices excl. VAT. Where a provider names no matching plan or no euro price, you see a dash. Projektspiegel Plus for one person; teams with Pro Team (the Pro price per seat). Founder price for sign-ups until 20 October 2026, 23:59:59 German time, stays for as long as the subscription runs. More tools: all tools of the platform in the Plus plan except Fakturen, Personarium, Projektspiegel and games. "-" = no information from the provider.
ClarityClear collaboration
Planning, delivery and billing stay connected.
Projektspiegel makes decisions, ownership and handovers visible so your team can keep moving with confidence.
Directly in Projektspiegel
- Connected client, project, task, time and budget data
- Planning in Kanban, list, calendar, portfolio and capacity
- Controlled client portals and reviewable Fakturen drafts
With your team and Fakturen
- Record priorities, commitments and owners clearly
- Plan capacity together with a traceable basis
- Review and finalise invoice drafts in Fakturen
From the product to your day-to-day work
Better prepared for the next project.
Practical guides with steps, examples, sources and explicit limits. Read what helps with your next task.
Practical guide · 8 min read
From project time to invoice draft: a reviewable project-to-cash workflow
Connect tasks, recorded time, client decisions, and billing evidence without duplicate entry or silent finalisation.
Read guide Project planning · 8 min readMilestone planning with real dependencies without pretending certainty
Build an understandable milestone plan from outcomes, tasks, dependencies, assumptions, and dates that remain visibly uncertain.
Read guide Client portal · 8 min readClient approval in projects: viewed is not approved
Separate delivery, first view, questions, and explicit approval in a client portal so every event keeps its actual meaning.
Read guideFAQFrequently asked questions
Straight answers.No small print.
No hidden modules and no vague handovers.
Is Projektspiegel only a Kanban board?
No. Kanban is one of three task views. Projektspiegel also includes clients, projects, portfolio, milestones, time, budgets, capacity, client portals, files and the handoff to Fakturen.
Can I use Projektspiegel on my own?
Yes. Plus Solo includes the complete Projektspiegel core for one person. Pro Solo adds the other Pro tools across Werkzeu.ge. Shared organisations require Pro Team.
How do additional team members join?
During team checkout, you set the organisation and seat count. After activation, invite colleagues by email. They register through the invitation link or sign in with an existing Werkzeu.ge account. An open invitation does not reserve a seat; a booked seat must be available when it is accepted.
Are clients duplicated between Projektspiegel and Fakturen?
No. Both workspaces use the same client base with the same client number, multiple addresses and multiple contacts.
Can I create an invoice from project time?
Yes. Selected billable time or milestones are created as an editable Fakturen draft. The final number is assigned only when you finalise the invoice.
What does a client see in the client portal?
The client sees only tasks, milestones and files that you published for the client workspace. If the link allows a time report, it contains only time from published tasks. Comments and approval requests support the client flow. The link always has an expiry date (30 days by default) and can be revoked at any time.
Are Fakturen and Personarium included in the same subscription?
Yes. Plus and Pro apply to Werkzeu.ge as a whole. Available features and shared access depend on your plan and booked team seats.
Can I export my data again?
Werkzeu.ge provides data and account exports together with controlled access and deletion routes. Moving to a specific third-party system may require additional work for its required formats.
GoThe next client job will arrive anyway
Give it a clear home from day one.
Try Projektspiegel for 14 days and connect clients, work, time, files and billing in one understandable flow.
Product guide, data flows and limitsFor procurement, IT and anyone who wants to know exactly what the application does before testing it.
DocsTechnical product description
How Projektspiegel actually works.
Projektspiegel connects project and client tools that can also be used individually. It makes no business decision automatically and creates only reviewable invoice drafts from time or milestones.
About the product previewThe interactive interface on this page mirrors the shipped Projektspiegel workflow using synthetic sample data. Every change stays in the preview’s in-memory state; it does not access your account or any real client or project data.
Data path through a project
Client and project
Contacts, addresses, goal, budget, dates and owners are linked inside the organisation context.
Tasks and planning
Tasks, dependencies, milestones, templates and priorities remain attached to the project.
Time and capacity
Plan, actuals, budget and capacity are compared. Personarium data is read only through the intended permissions.
Client release
A revocable portal shows only deliberately published tasks, milestones and files. An optional time report remains limited to published tasks.
Fakturen draft
Selected time or milestones are handed over as a draft. Finalisation remains a separate, deliberate step.
Stored and processed
- Clients, projects, tasks, time data and permissions are stored per account or organisation.
- Project files live in Aktenschrank and become visible through the intended project or task links.
- Client portals use links with an expiry date (30 days by default) that can be revoked at any time.
Important limits
- Capacity figures are planning aids, not employment-law assessments.
- Fakturen handoffs create drafts, not automatically finalised invoices.
- The user remains responsible for releases, recipients, contractual consequences and professional review.