The client is in invoicing, the task is on a board and the decision is buried in email.
Projektspiegel keeps the client, project, task, date, file and billing context together.
Project management software for small businesses in Germany
Keep projects clearly on track.Plan the work. Prepare the billing.
Projektspiegel connects clients, projects, tasks, Kanban, time, budgets and billable work. Enter information once and keep its context throughout the job.
Plus includes the complete project management workspace for one person. A shared organisation requires Pro Team and one seat per active user.
- 1One contextClient, project and invoice
- 3Work viewsKanban, list and calendar
- DEOperated in GermanyHetzner infrastructure
- +One subscription for all toolsProjects, invoicing, HR and files
Does this look familiar?
The project is moving. The overview is falling behind.
Small businesses do not need another isolated task list. They need a clear path from the client job to the invoice.
A project looks healthy until its budget, open work and recorded time finally appear side by side.
The cockpit and portfolio bring status, time, budget, open issues, next targets and projects needing attention together.
Billable hours are copied from spreadsheets into an invoice again at the end of the month.
Selected time and milestones move directly to Fakturen as a reviewable draft.
Real Projektspiegel interface
The real project cockpit, shown in German.
Direct product capture with synthetic sample data. The image is not interactive.
One job, five clear steps
From client need to billable work.
The flow stays understandable because every step reuses the same client and project data.
Link the client
Choose a client from the shared Fakturen client base, or create it there once.
Set up the project
Define the goal, schedule, budget, owners and an optional template.
Plan the work
Organise tasks, checklists, dependencies, priorities and milestones in Kanban, list or calendar.
Control progress
Compare open work, recorded time, capacity and budget within the project and across the portfolio.
Prepare billing
Send selected billable time or milestones to Fakturen as an editable invoice draft.
Important: no invoice is finalised without your decision.Projektspiegel creates a draft. Recipient, line items, tax details and presentation remain reviewable in Fakturen before finalisation.
Also in the same subscription: Fakturen
Explore Fakturen →Turn delivered work into a reviewable invoice draft.
Projektspiegel sends selected time or milestones to Fakturen. Review the recipient, items, tax, design and delivery before the final number is assigned.
Invoicing, German e-invoices, the client base and payment overview are not a separately charged module.What helps in real work
Project management without the search mission.
Start simply. The detail is available when the job grows or someone needs a dependable answer.
Cockpit and portfolio
See status, deadlines, open tasks, budget, time and risks for one project or the full portfolio.
- Project pulse, next targets and attention items
- Time and cost budget comparison
- Hourly, fixed-price, retainer or internal work
Details
Unbilled value, invoiced revenue, margin and effective hourly rate make the commercial position visible. Portfolio and capacity figures are planning aids. Projektspiegel does not make automatic prioritisation or staffing decisions.
Kanban, list and calendar
The same tasks appear in the view that fits the moment. Ownership, checklists, comments and dates remain attached.
- Custom columns and WIP limits
- Priorities, dependencies and recurrence
- Milestones and templates
Details
Kanban remains available as an individual tool. Views change presentation, not the underlying task set. WIP limits warn when exceeded but do not block a move.
Project time tracking and budgets
Track time against tasks, identify billable work and compare actuals with project or task budgets.
- Timer and manual entries
- Hourly rates at several levels
- Billable, non-billable and already assigned time
Details
Billing requires an applicable hourly rate. Time already assigned to a draft is protected until the draft is deleted or the assignment is deliberately released.
Client 360 record
Clients, multiple addresses and contacts, projects and commercial records use one shared client base.
- No duplicate client maintenance
- Convert a won deal directly into a project
- Billing from the same recipient data
Details
Projektspiegel uses the shared Fakturen client base. The won deal remains linked to the new project after conversion. A final invoice later stores its selected recipient as a dedicated snapshot.
Client portal and approvals
Share a controlled project view without exposing the whole internal workspace.
- Revocable link with optional expiry
- Deliberately published tasks, milestones and files
- Comments and approval requests in the client flow
Details
Tasks and milestones are published individually for the client workspace. Project files are shared deliberately as well. An optional time report contains only time from published tasks. Vault files are never shared. The link consumes no client seat, but it is an access key and must be shared deliberately.
Capacity with Personarium context
Use contracted hours as the capacity basis and show approved absences alongside the plan when the planner has the required HR access.
- Availability by period
- Approved absence in the plan
- Separate project and HR rights
Details
With suitable access, contracted hours replace the neutral 40-hour baseline. Approved absences are displayed but are not automatically deducted from weekly capacity. Project time remains separate from HR attendance time.
Also in the same subscription: Personarium
Explore Personarium →Plan capacity without maintaining people in a second world.
Personarium manages personnel records, leave, time and shifts. With suitable access, Projektspiegel uses contracted hours as its basis and shows approved absences alongside the plan.
Core Personarium features are included in Plus. Advanced HR and team workflows depend on the selected Pro plan and booked seats.Included in the same subscription
Projects, invoicing and HR. One subscription.
Plus and Pro apply to Werkzeu.ge as a whole. Projektspiegel is its project workspace, not an extra paid module.
One account, one price, separate permissions and connected workspaces
Projektspiegel
Clients, projects, tasks, time, budgets, capacity and client portals.
- Kanban, list and calendar
- Portfolio and project cockpit
- Time and billable work
Fakturen
Quotes, invoices, German e-invoices, incoming documents, payments and reminders.
- Shared client base
- Drafts from project work
- Export for the tax adviser
Personarium
Personnel records, leave, time tracking, shifts, documents and payroll preparation.
- Contracted hours and absences
- Roles and visibility scopes
- Self-service with Pro Team
Aktenschrank
Organise project, client, invoice and personnel documents in the same account.
- Files directly on projects
- Deliberate client sharing
- Export and controlled deletion paths
Shared organisations and additional users require Pro Team. Each member with their own login uses one booked seat. Invitations are checked against available seats when accepted.
Client portal
Let the client see project progress. Not your internal clutter.
A dedicated, revocable link shows only tasks, milestones and files that you deliberately publish. An optional time report remains limited to published tasks.
Set the recipient
Enter the recipient name and email, then add an optional expiry date.
Share content deliberately
Publish tasks, milestones and files individually. Comments and approval requests are part of the intended client flow.
Share or revoke the link
Share the portal deliberately. Revoke it immediately when the project ends or the recipient is wrong.
Client portalProject Nordlicht
Possible in the client portal
- Published tasks and milestones
- Published project files
- Optional time from published tasks
- Comments and approval requests in the client flow
Stays internal
- Unpublished tasks, milestones and files
- Internal project and organisation data
- Vault files and other client portals
Clear pricing
One Werkzeu.ge subscription. No price per module.
Choose how you work: Plus for complete solo project management, Pro for all advanced Werkzeu.ge workflows, or Pro Team for a shared organisation.
Plus Solo
The complete Projektspiegel core and all Plus tools for one person.
€9.99 / monthregularly €16.99
- Projects, clients, Kanban, list and calendar
- Time, budgets, portfolio and capacity
- Client portal and Fakturen drafts
- Fakturen, Personarium and files in the same subscription
Annual plan: 12 months for the price of 10
€99.90
You keep this founder price while the subscription remains uninterrupted. 31 days remain in the Gold phase, then the price rises.
Try Plus for 14 daysPro Solo
Everything in Plus and all Pro tools for individual use.
€13.99 / monthregularly €25.99
- Complete Projektspiegel core
- All Pro tools in Fakturen and Personarium
- Advanced business workflows
- One personal login
Annual plan: 12 months for the price of 10
€139.90
You keep this founder price while the subscription remains uninterrupted. 31 days remain in the Gold phase, then the price rises.
Try Pro for 14 daysPro Team
Everything in Pro, shared through an organisation with roles and invitations.
€13.99 / month per booked seatregularly €25.99
- Shared projects and clients
- Ownership, comments and roles
- Price per booked team seat
- Free initial setup and data entry from 5 seats
Each member with their own login uses one seat. Invitations are checked against available seats when accepted.
Monthly team total€41.97 / month
Annual team total€419.70 / year12 months for the price of 10
The price applies to Werkzeu.ge as a whole. There is no additional Projektspiegel module fee.
All displayed prices include 19% German VAT. Eligible new customers can try the product for 14 days. The trial starts after usable payment details are confirmed. Mollie charges EUR 1.00 immediately as an advance. It is credited against the first subscription payment or refunded if you cancel before conversion. The checkout information is authoritative.
All displayed prices include 19% German VAT. Eligible new customers can try the product for 14 days. The trial starts after usable payment details are confirmed. Mollie charges EUR 1.00 immediately as an advance. It is credited against the first subscription payment or refunded if you cancel before conversion. The checkout information is authoritative.
Clear collaboration
Planning, delivery and billing stay connected.
Projektspiegel makes decisions, ownership and handovers visible so your team can keep moving with confidence.
Directly in Projektspiegel
- Connected client, project, task, time and budget data
- Planning in Kanban, list, calendar, portfolio and capacity
- Controlled client portals and reviewable Fakturen drafts
With your team and Fakturen
- Record priorities, commitments and owners clearly
- Plan capacity together with a traceable basis
- Review and finalise invoice drafts in Fakturen
Frequently asked questions
Straight answers.
No hidden modules and no vague handovers.
Is Projektspiegel only a Kanban board?
No. Kanban is one of three task views. Projektspiegel also includes clients, projects, portfolio, milestones, time, budgets, capacity, client portals, files and the handoff to Fakturen.
Can I use Projektspiegel on my own?
Yes. Plus Solo includes the complete Projektspiegel core for one person. Pro Solo adds the other Pro tools across Werkzeu.ge. Shared organisations require Pro Team.
How do additional team members join?
During team checkout, you set the organisation and seat count. After activation, invite colleagues by email. They register through the invitation link or sign in with an existing Werkzeu.ge account. An open invitation does not reserve a seat; a booked seat must be available when it is accepted.
Are clients duplicated between Projektspiegel and Fakturen?
No. Both workspaces use the same client base with the same client number, multiple addresses and multiple contacts.
Can I create an invoice from project time?
Yes. Selected billable time or milestones are created as an editable Fakturen draft. The final number is assigned only when you finalise the invoice.
What does a client see in the client portal?
The client sees only tasks, milestones and files that you published for the client workspace. If the link allows a time report, it contains only time from published tasks. Comments and approval requests support the client flow. The link is revocable and may have an expiry date.
Are Fakturen and Personarium included in the same subscription?
Yes. Plus and Pro apply to Werkzeu.ge as a whole. Available features and shared access depend on your plan and booked team seats.
Can I export my data again?
Werkzeu.ge provides data and account exports together with controlled access and deletion routes. Moving to a specific third-party system may require additional work for its required formats.
The next client job will arrive anyway
Give it a clear home from day one.
Try Projektspiegel for 14 days and connect clients, work, time, files and billing in one understandable flow.
Product guide, data flows and limitsFor procurement, IT and anyone who wants to know exactly what the application does before testing it.
Technical product description01 02 03 04 05
How Projektspiegel actually works.
Projektspiegel connects project and client tools that can also be used individually. It makes no business decision automatically and creates only reviewable invoice drafts from time or milestones.
About the product captureThe interface on this page is a direct capture of the shipped application using a local test account and synthetic sample data. It is not interactive and does not access your account.
Data path through a project
Client and project
Contacts, addresses, goal, budget, dates and owners are linked inside the organisation context.
Tasks and planning
Tasks, dependencies, milestones, templates and priorities remain attached to the project.
Time and capacity
Plan, actuals, budget and capacity are compared. Personarium data is read only through the intended permissions.
Client release
A revocable portal shows only deliberately published tasks, milestones and files. An optional time report remains limited to published tasks.
Fakturen draft
Selected time or milestones are handed over as a draft. Finalisation remains a separate, deliberate step.
Stored and processed
- Clients, projects, tasks, time data and permissions are stored per account or organisation.
- Project files live in Aktenschrank and become visible through the intended project or task links.
- Client portals use revocable links with optional expiry.
Important limits
- Capacity figures are planning aids, not employment-law assessments.
- Fakturen handoffs create drafts, not automatically finalised invoices.
- The user remains responsible for releases, recipients, contractual consequences and professional review.